Options Users Guide

Options Guide

Introduction to Communications Express Options
Global Options
Mail Options

Personal Information
Settings
Layout
Vacation Message
Mail Filters

Calendar Options
Address Book Options

Introduction
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Options is where you can customize your preferences for the unified e-mail and calendaring web interface at UALR. When you select the Options tab, you are brought to the Options area for the specific part of the interface, i.e.-Mail, Calendar, or Address Book, that you were viewing. There is also a Global tab. Since it affects the whole interface, we will look at it first.

Options Tabs

The Global tab has settings for the Default Email Client - leave this at "Communications Express."
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The Language can be set to a number of world languages, including Spanish, German, French, Japanese, Korean or Chinese.

As with all settings in the mail interface, when you make a change, you must select the "Save" button in order to save your changes.

Further down on the page are Date and Time Format, and Time Zone options.

The Date Format can bet set to either Month, Date, Year; Date, Month, Year; or Year, Month,Date (see screenshot below)

Date Delimiter allows you to use a period ".", slash "/", or hyphen "-" to separate the Month, Date, and Year.

Date and Time Formats

The Time Zone can be set first to a general area: North & South America, Europe & Africa, and Asia & Pacific Rim.
After this is set, you can fine-tune to specific time zones within those world areas.
For Little Rock, this should be set to "(GMT-06:00) America/Chicago". This is the default setting for the e-mail and calendaring system.

Mail Options
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Under the Mail Options tab are several categories of options represented by these hyperlinks:

Personal Information
Settings
Layout
Vacation Message
Mail Filters

Personal Information
Return to Mail Options

Under the Personal Information link, you can specify a "Reply to Address:" if it is different than your UALR address.

There is also a field for a signature that you can complete so that your messages from the email web client will have the same signature that your Outlook or other email client messages have at the bottom of your messages.

Check the checkbox beside, "Add the signature to each message you compose" if you want to use this signature with your web-client messages.

vCard is another means of communicating your contact information. It sends an electronic business card with your e-mail messages.
To use the vCard, fill out as much information as you want to make available and select the checkbox by
"Add this vCard to each message you compose."

Settings
Return to Mail Options

The Settings link allows you to set message copying options and Mail Forwarding (see screenshot below)

Mail Settings

Deleting Messages from Folders: You can move deleted messages to the Trash folder or to mark messages as deleted and delete them only after selecting "Expunge."

Sent Messages: The checkbox by "Save a copy of all sent messages in Folder: Sent items" is the selected by default.

Message Drafts: Use the drop-down menu if you want to save drafts to a different folder. "Drafts" is selected by default.

Reply quoting: Checked by default to include the original message in reply.

Mail Forwarding can be enabled by using the checkbox to do so if you need to forward your UALR mail messages to another email address. Select the checkbox by "Do not leave copy on server" if you do not want forwarded messages left on the UALR server.
Type the email address you wish to forward to and select "Add" to add that address to your Mail Forwarding List (see screenshot above). Select "Save" at the bottom right to save your settings when you are finished.

Layout
Return to Mail Options

Select the Layout link to specify the number of messages per page, sort order, and columns to display in your browser interface. Use the drop-down menus to change the defaults (see screenshot below). Select Save to save your settings.

Options - Mail Layout

Vacation Message
Return to Mail Options

To set a Mail Vacation Message, you must

Check the box beside "Enable Vacation Message for the time period"
Use the drop-down menus to set the Start vacation notice on" and "Stop vacation notice on."
Type in the Subject an Message that you wish to use during the period that you will not be in the office in the boxes provided.
Select "Save" at the bottom right to save your changes to this page.

Note that you can use a different message in the second response box for internal senders, i.e.- those with UALR email addresses.

Mail Filters
Return to Mail Options

You can use Mail Filters to organize your incoming messages, send unwanted messages to Trash, or

To create a mail filter,

Click "New". The following page will appear (see screenshot below).
Type a Filter Name for the new filter.
Select the appropriate matching button.
Use the drop-down menu to select field you wish to filter: Sender, Subject, To or Cc, To, Cc, or Message Size (in kilobytes - KB).
Under Apply Message Actions, use the drop-down folder to the folder you want your filtered message sent to.
Select "Save" at the bottom right of this window to save your filter and return to the Mail Filters screen.

For more complex filters, click the Add Condition button to add conditions to your filter.

For instance, if you want to put messages whose Sender is president@whitehouse.gov and have "New Policies" in the Subject into your "Must Read!" folder, but otherwise have messages from president@whitehouse.gov go to your normal Inbox folder, you would need two condition statements -
one where Sender is president@whitehouse.gov
another condition that says Subject contains or is "New Policies."
Then in the Apply Message Actions, select "Move message to the folder: Must Read!"

Filters order is important!

For instance, consider the following filters:

One with "Subject contains NRA" going to your Trash folder,
Another with "Sender is president@whitehouse.gov" going to your Must Read! folder,

If you receive an email from the president that contains the subject line, "President Signs Law Against the NRA",
you could miss reading an important message IF the filter putting NRA messages in the Trash folder was listed BEFORE the filter sending mail from the president to your Must Read! folder. Therefore you can position your filters using the Move Up and Move Down buttons to put your filters in proper order, as shown by the screenshot below.

Mail Filter Order

Calendar Options
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In Calendar Options (see screenshot below), you can use the drop-down menus to set your preferences for

Default Calendar View: Day, Week, Month, or Year

Default Type (of event): Appointment, Business, Personal, Travel, etc. This will be the default setting, but can be changed with each new event that you create.

Calendar Daily Time Scale: when you want your calendar day to start and end; whether you want your calendar to show splits on the hour or on the half hour.

Calendar Work Week and Weekend: allows you to set the First Day of Week, Weekend Days, and whether to display the weekend days in the Calendar Week and Month views.

Calendar Options Settings - top

Further down on the Calender Options page is the Calendar Time Zone, for multiple calendars, allows you to use calendar-specific time zones per calendar.

Reminders: allows you to set a default list of e-mail addresses for all events. This is not selected by default.

Event Notifications: sends you a notification whenever somebody invites you to an event, if the checkbox is checked and your e-mail address is entered.

Select "Save" to save any settings that you make on this page.

Calendar Options Settings - bottom

Address Book Options
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Select the Address Book tab to set your options for this part of the unified mail interface.

Here you can change the name of your Personal Address Book, its description, and set the default Address Book view to either your Personal Address Book or the Corporate (UALR) Address Book (see screenshot below).

In the Address Book List Display Settings, you can set the number of address cards per page and the columns you wish to see in the Address Book, and in what order, using the drop-down menus.

Address Book Options

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